Administrative Assistant Functional Resume Example

Administrative Assistant Resume Sample

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Successful administrative assistant with 5+ years of experience in providing executive level support to principals and clients. Skilled in management and training. Extensive experience with Quickbooks and Xero.


University of South Alabama

Bachelor of Applied Science, 2014


Database management

  • Used database software to find records, sort, review, edit, print, and other functions
  • Used built-in forms and reports in a database
  • Wrote queries and reports using available tools

Decision Making

  • Defined questions
  • Set Clear Measurement Priorities
  • Collected Data
  • Analyzed Data
  • Interpreted Results

Creating efficiency

  • Created fast-paced operations schedules to encourage high-volume production and reliable shipment times
  • Implemented quality assurance procedures to reduce waste and material damage, successfully reducing material costs by 10%

Billing and record-keeping

  • Financial records for the company
  • Most employee records
  • All records of fringe benefits and capital gains
  • Work, health and safety (WHS) records
  • Proof of purchases records


Administrative Assistant

U.S. Concrete, 2015-2017

  • Provided administrative support for sales representative team
  • Assisted in answering customer calls and sales representative emails
  • Placed orders and quotes for customers
  • Obtained pricing and request quotes from vendors

Administrative Assistant

Paul Miller BMW | 2017-2019

  • Scheduled and managed appointments and meetings in multiple time zones
  • Completed domestic and international expense reports
  • Arranged travel plans, itineraries, and agendas
  • Processed invoices for payments
  • Maintained an organized system of documents, an electronic method


Administrative Assistant
National Average

Salary $28,036 – $55,764
Bonus $239 – $4,682
Profit Sharing $260 – $5,044
Commission $238 – $10,108
Total Pay $25,363 – $50,810

***Data are taken from

Good Skills to Include on Administrative Assistant Resume

  • Organization

As an Administrative Assistant, you need strong organization skills  to keep yourself and the whole office organized as well. This includes organizing team schedules, events, and files with a system that makes sense for everyone.

  • Advance in Technology

Technological skills are necessary to perform data entry, manage team schedules, and create company reports. It’s important to be adept in Microsoft Office software (Excel, Word, PowerPoint, Outlook). It’s also not uncommon for admin assistants to help input data into a customer relationship management (CRM) system, customer service platform, or virtual help desk. This means you need to have a thorough understanding of computer software, browsers, and operating systems in order to perform the job.

  •  Strategic Planning

You need to be able to plan strategically. This means prioritizing your tasks in order of importance or planning out processes for the entire office to follow. Planning skills also come into play when arranging employee and executive calendars when unexpected cancellations or changes arise.


Resume Action Words for Administrative Assistant

Typed Opened Purchased Greeted
Recorded Overhauled Coordinated Provided
Monitored Prepared Assisted Maintained
Increased Dealt Instituted Developed


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